App Inventory Worksheet
Created by Theodore Rand | theorand.com
Instructions:
Add your organization's apps, tools, and platforms to the inventory below. You can fill out this form directly and download the completed worksheet to your device. No data is transmitted externally. You may also add rows or download a blank sheet to work entirely offline.
Why this matters:
In many organizations, employees adopt apps and services without IT’s knowledge—often using personal accounts or credentials. These "shadow IT" systems introduce security risks, drive up costs, and fragment workflows. Gartner estimates that 30% to 40% of IT spending in large enterprises goes toward shadow IT—technology not procured or managed by central IT teams. This worksheet helps executives surface those hidden apps, align them with security standards, and reduce redundant spend.
| Application Name | Department/User | Login Email | Password Strength | 2FA Enabled | Annual Cost | Last Security Check | Notes |
|---|